Privacy Policy
Effective Date: November 4, 2024
Introduction
The Winter Workshop, organized by the Society for Exploitation of Education and Research in Immunology and Infectious Diseases in collaboration with various academic partners, values the privacy of its participants and users. This Privacy Policy explains how we collect, use, and protect personal information through our website and registration system.
1. Data Collection
We collect information from users for purposes related to workshop participation, including registration, communication, and workshop activities. Personal data collected may include:
- Participants: Name, email address, professional affiliation, and submission details for abstract submissions.
- Usage Data: When users interact with our website, we may collect information like IP address, browser type, time and duration of page visits, and other diagnostic data to improve user experience.
2. Purpose of Data Collection
The information collected is used exclusively for workshop-related purposes, including:
- Registration and Enrollment: To process registrations, confirmations, and attendance records for the Winter Workshop.
- Communication: To send updates, reminders, and important notifications related to workshop events.
- Abstract Submissions: To manage abstract submissions and communicate results and presentation formats with authors.
3. Data Protection and Retention
- Security: We implement industry-standard security measures to protect your data against unauthorized access, alteration, or disclosure.
- Retention: Personal information is retained only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal requirements. Usage data is generally retained for a shorter period unless required to enhance security or improve service functionality.
4. Cookies and Tracking
Our website may use cookies to enhance user experience, remember preferences, and monitor traffic patterns. Users can control cookie settings through their browsers; however, disabling cookies may impact the usability of certain website features.
5. Data Sharing and Third-Party Access
- Service Providers: We may employ third-party service providers to facilitate registration or workshop activities. These providers have limited access to personal information only to perform specific tasks on our behalf and are required to protect your information.
- Legal Obligations: Personal information may be disclosed if required by law or in response to valid governmental requests.
6. International Data Transfers
If data is transferred to or stored on systems outside your jurisdiction, such transfers comply with all applicable data protection laws, ensuring your data remains protected.
7. Your Rights
Participants have rights concerning their personal data, including:
- Access and Correction: Users may request to review or correct any inaccuracies in their personal data.
- Deletion: Requests for data deletion will be honored as per legal and operational guidelines.
- Consent Withdrawal: Users may withdraw consent for data processing where applicable by contacting us.
8. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in our practices or legal requirements. Updates will be posted on our website with an effective date.
Contact Us
For questions, concerns, or requests regarding this Privacy Policy, please contact our support team at:
johanna.gostner@i-med.ac.at